What goes wrong on event day
Hundreds of temporary staff for one to three days
Staff are hired for a weekend, not a month; there is no time for a joining process, ID card printing or a biometric enrolment drive.
Gate check-in queues delay opening
A supervisor ticking names on a printout for 150 people at one gate takes 40 minutes; the show floor opens with zones unstaffed.
No-shows discovered late
The agency promised 60 promoters; 51 came. The organiser learns this at 11:00 from an empty stand rather than at 08:00 from the gate.
Per-head-per-day billing disputes
Each agency bills from its own list; the organiser has no independent count of who was inside, on which day and for which shift.
How venue check-in works
QR and kiosk check-in at every gate
Staff scan a QR at the gate or verify on a tablet in kiosk mode; a gate clears its line in minutes rather than a supervisor ticking a printout.
Venue geofence and selfie verification
Check-in works only inside the venue boundary, and a liveness-checked selfie stops an agency sending a stand-in under a rostered name.
Zone and role assignment
Assign each person to a zone such as Hall 2, Gate C or the VIP lounge and a role before the event; the live monitor shows filled and vacant positions per zone.
Per-day payable sheets and agency reconciliation
Export day-wise attendance per agency for payment and cross-check each agency's per-head bill against verified check-ins.
Features for organisers and staffing agencies
QR Code Check-In
Per-event QR codes at gates; staff scan with their own phone or are scanned at the gate by a coordinator.
Kiosk Mode Tablets
Shared tablets at gates for staff without smartphones; face verification with a liveness check.
Venue Geofence
One or several geofences for a large venue or a multi-venue festival; off-site marks are blocked.
Zone & Role Roster
Open-shift style assignment of staff to zones, roles and day or evening shifts; vacancies visible live.
Live Headcount by Gate
Who is in, by gate, zone, agency and role, refreshed as people check in; late and no-show lists by 08:30.
Offline Sync
Check-ins captured without network in basements and exhibition halls and synced when connectivity returns.
Printout roll call vs Attend Mitra on event day
What happens at the gate, in the zones and on the invoice under each method.
| Event-day need | Printout at the gate | Agency WhatsApp list | Attend Mitra |
|---|---|---|---|
| Check-in speed for 150 staff | 30–40 minutes per gate | Depends on replies | Minutes with QR or kiosk face |
| Stand-in prevention | Supervisor recognition only | None | Liveness selfie matched to the enrolled person |
| No-show detection | After the printout is tallied | When a zone complains | Vacancy list per zone minutes after gates open |
| Venue with no network | Works | Fails | Offline capture, sync later |
| Agency invoice check | Recount signatures by hand | Trust the agency's count | Per-agency, per-day verified export |
From Check-In to Payroll-Ready Reports
Staff List Uploaded
Agency Excel lists imported per event with zone, role and day-rate assignments.
Gate Check-In
Staff scan a QR or verify on a kiosk tablet inside the venue geofence; selfie stops stand-ins.
Live Headcount
Organiser sees filled and vacant positions per zone and agency minutes after gates open.
Check-Out & Shift Close
Day and evening shifts closed; hours per person recorded for per-day or per-shift pay.
Payable & Reconciliation
Day-wise payable sheet per agency exported; agency invoices matched to verified heads.
What changes at the gate and on the invoice
Gates open on time
QR scans and kiosk faces clear a 150-person line without a supervisor ticking names on a printout.
Replace no-shows before doors open
The vacancy list per zone at 08:30 gives the agency an hour to send replacements instead of a complaint at noon.
Pay for the heads who were inside
Agency bills are matched to verified, geofenced check-ins per day, so disputes are settled from the record.
Stand-ins are caught at the gate
Selfie liveness verification means the person checking in is the person on the list, not a substitute.
Works in dead-zone halls
Offline attendance keeps gates moving when the venue network drops; data syncs later without loss.
Multi-agency, one view
Five agencies and 600 staff appear in one live monitor, filtered by agency, zone or role.
Event scenarios
Three-day trade exhibition with five staffing agencies
600 promoters, ushers and security across four gates and six halls.
e.g. at 08:35 on day one the organiser sees Hall 4 has 9 of 12 promoters; the agency is told to send three before the 10:00 opening.
Concert with a single evening shift
1,200 crew and stewards for a 14:00 to midnight build, show and clear-out.
e.g. the stewarding agency bills for 300 heads; the organiser's verified check-in count for the evening shift is 284 and the invoice is corrected before payment.
Wedding and hospitality staffing agency
An agency supplying 40–80 service staff per function to venues across a city.
e.g. the agency uses one QR per function; each staff member's month shows the functions worked and per-function pay is computed from the sheet.
Frequently Asked Questions
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