What breaks in a manpower supply operation
Attendance lives in client gate registers
Each principal employer keeps its own register or biometric log; the agency learns actual days worked only when a signed copy arrives weeks later.
Month-end sign-off delays invoicing
Invoices wait for site managers to confirm days, so billing for September may not leave until mid-October, stretching the agency's working capital.
Statutory pass-through disputes
Clients question PF, ESI and bonus reimbursements when the agency cannot show which deployed workers the amounts belong to, month by month.
High churn, slow onboarding
Replacements join mid-month at short notice; paper joining forms, missing UAN details and unissued ID cards delay their first salary and the client gate pass.
How Attend Mitra fits a staffing agency
Deployment per client site
Map every associate to a client, site, shift and bill rate, so headcount, vacancies and replacements are visible per contract rather than in one flat list.
GPS and selfie attendance at client premises
Associates mark attendance inside a geofence drawn around the client's premises with a liveness-checked selfie; supervisors see who is present at each site by 09:30.
Client-approved attendance exports
Send a site-wise monthly attendance sheet to the client's approving manager on the 1st, record the sign-off, and invoice from the same record.
Wage vs bill-rate payroll with per-client statutory reports
Run payroll from approved attendance at each associate's wage rate, and generate PF, ESI and bonus workings grouped by client for reimbursement claims.
Features built for deployed workforces
Client & Site Master
Clients, sites, posts, shift timings and bill rates in one structure; associates move between sites with history retained.
Geofenced Mobile Attendance
Per-site geofence with configurable radius, mock-location flagging on Android and offline marking that syncs when network returns.
Supervisor Site Check-In
Agency field supervisors record GPS-stamped visits to client premises as evidence of contract supervision.
Attendance-Linked Payroll
LOP, overtime and weekly-off derived from verified attendance; 26-day divisor supported for minimum-wage associates.
Per-Client PF/ESI/Bonus Reports
Contribution workings filtered by client and month for pass-through invoices and principal-employer audits.
Digital ID Cards & Documents
Issue ID cards with photo and client site from the app; store Aadhaar, bank, UAN and police verification copies against each associate.
How staffing agencies track deployed associates
The client gate register, the WhatsApp roll call and a deployment-based system compared on what actually matters at month-end.
| Requirement | Client gate register + Excel | WhatsApp roll call | Attend Mitra |
|---|---|---|---|
| Proof of presence at client site | Signature only; copy arrives after month-end | Photo in a group, no location or time lock | Geofenced GPS plus liveness selfie, timestamped |
| Client sign-off | Physical signature on the register | Verbal or chat confirmation | Site-wise export, sign-off recorded, record locked |
| Wage vs bill rate | Two separate spreadsheets | Not tracked | Both rates on the deployment; one attendance source |
| Statutory pass-through | Rebuilt manually per client | Not possible | PF/ESI/bonus workings filtered by client and month |
| Replacement onboarding | Paper joining form, ID card weeks later | Name added to the group | App enrolment, digital ID card, attendance the same shift |
From Check-In to Payroll-Ready Reports
Associate Deployed
Associate is assigned to a client site, post, shift and wage/bill rate in the deployment master.
Site Check-In
Attendance marked inside the client geofence with selfie verification; offline marks sync later.
Supervisor Review
Agency supervisor sees present, late and vacant posts per client and arranges relievers.
Client Sign-Off
Monthly site attendance exported to the client's approving manager and locked after confirmation.
Payroll & Invoice
Wages run on approved days; bill-rate man-days and statutory workings go to the client invoice.
What changes at month-end
Invoice from the record you pay from
Man-days billed to the client and days paid to the associate come from one approved attendance file, so the two never disagree.
Shorter billing cycle
Client sign-off on a digital export replaces couriered registers, so invoices can leave in the first week of the month.
Cleaner statutory pass-through
PF and ESI workings per client, with UAN and IP numbers listed, settle reimbursement queries without rebuilding spreadsheets.
Principal-employer audit readiness
Muster roll, wage register and wage-slip records are available site-wise when a client's compliance team or a labour inspector asks.
Faster replacement onboarding
Add an associate, capture documents and face enrolment on day one; they can mark attendance at the new site the same shift.
Visibility across 30 or 300 sites
One live monitor shows every client site's coverage, so operations does not depend on morning WhatsApp roll calls.
Where staffing agencies use it
Manpower supply to manufacturing plants
Agency deploys helpers and operators across several plants with three shifts and separate gate timings.
e.g. an associate on the 14:00–22:00 shift at a plant marks in inside the plant geofence; his 26-day wage and the client's per-shift bill rate both derive from the same approved log.
Facility staffing for corporate offices
Supervisors, housekeeping and pantry staff deployed to office campuses with a daily headcount commitment per site.
e.g. a 40-person site commitment shows two vacancies at 08:15 on the live monitor, and the coordinator sends relievers before the client's admin team notices.
Temporary and seasonal staffing
Short-tenure associates hired for 45–90 days at retail chains or warehouses during peak season.
e.g. 120 pickers join a warehouse for the festive season; per-day payable sheets are generated weekly and a final settlement export is produced when the contract ends.
Frequently Asked Questions
Related Pages
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