What a post order contains
A good post order is specific to one post, not a generic agency SOP. The main-gate post order at a factory covers vehicle entry, gate pass checks, material outward passes, visitor registration and the night lock-down time; the basement post order covers parking discipline, fire exits and the DG room. Each is two to four pages that a new guard can read in fifteen minutes before the first shift.
Post orders also carry the site's contact tree, the patrol frequency, uniform and equipment for the post, and the client's specific rules on mobile-phone use, smoking and sleeping. Where a post has a shift-handover routine, the order fixes what is checked and recorded at every handover; our shift report and handover format covers that document.
- Post name, location, shift timings and required guard category.
- Access-control rules: who enters, what ID or pass is checked, vehicle and material procedures.
- Patrol route, checkpoint list and frequency for that post.
- Registers to maintain: visitor, vehicle, material inward and outward, key register.
- Emergency actions: fire, medical, intrusion, power failure, with contact numbers and escalation order.
- Prohibited actions and disciplinary consequences.
Acknowledgment and updates
Every guard posted at the site should sign an acknowledgment that they have read and understood the post order, with the date. Relievers and guards transferred in mid-month are the ones most often missed, and they are the ones most likely to let an unauthorised vehicle out. A dated acknowledgment also protects the agency when a client blames a guard for a breach the post order clearly prohibited.
Post orders change: a new tenant, a construction zone, a theft, or a client audit finding. Version the document, date each revision, brief the change at the next shift muster and collect fresh acknowledgments. A post order that still names a manager who left two years ago tells an auditor everything about the site's supervision.
Post orders and deployment
The post order defines the skill and category a post needs, which feeds guard deployment: an armed post, a fire-trained post, a lady guard at a hostel gate. Supervisors check compliance with the post order during site visits, and incident reports are read against it to decide whether the guard followed instructions. Keeping post orders in the guard app, with acknowledgments recorded digitally, makes it possible to prove that the guard on duty had actually seen the current version.
Post: Main Gate, two shifts 08:00–20:00 and 20:00–08:00, one unarmed guard per shift. Duties: check driver ID and gate pass for every truck, record vehicle number and seal number in the vehicle register, allow material out only against a signed outward pass, no visitor entry after 21:00 without written approval from the warehouse manager, patrol the dock apron at 22:00, 01:00 and 04:00 scanning 4 checkpoints, hand over keys and registers at shift change with both guards signing. Emergency: fire alarm, call the fire station and the site manager listed on the contact sheet, then the agency control room.
Attend Mitra's security-guard module records post assignment per guard per shift, so the post a guard is responsible for is always visible to supervisors. Patrol checkpoints, incident reports and duty reports from the app are tied to the post, and supervisor site-visit check-ins document that post-order compliance was reviewed.