Why office attendance rules fail for MRs
No office to mark attendance at
MRs start from home and end at the last chemist; a paper register or an office biometric device has no role in their working day.
Fake day starts
A 09:00 day start marked from home with no location proof is indistinguishable from one marked outside the first doctor's clinic.
Expense claims versus actual movement
Daily allowance, outstation allowance and fuel are claimed by territory, but the manager has no location trail to compare the claim against.
Managers cannot verify calls
Area managers rely on evening phone calls and DCR entries typed from memory; joint-work days are the only time they see the territory.
How attendance works for a pharma field force
GPS-stamped day start and day end
The MR taps day start in the app; location, time and a liveness-checked selfie are recorded, and the day end closes the field day with the same proof.
Geofenced HQ and stockist check-ins
Draw geofences around the HQ town, the C&F agent and key stockists; check-ins inside them are marked verified, and those outside are flagged for review.
Location-stamped visit check-ins
MRs record a check-in at each doctor or chemist location as an attendance event with time and coordinates; the DCR content itself stays in your CRM.
Payroll-ready field days
Field days, headquarters days, outstation days and leave flow to payroll as attendance categories your finance team can pay allowances against.
Features for territory-based teams
Day Start / Day End
Two taps with GPS, timestamp and selfie; a late day-start rule per territory, for example flag any start after 09:30.
Territory Geofences
Multiple geofences per company covering HQ, ex-HQ towns and stockist points, each with its own radius.
Mock-Location Flagging
Fake GPS apps on Android are detected and the mark is flagged for the manager rather than silently accepted.
Visit Check-In Log
Location-stamped check-ins through the day build a movement trail that sits beside the DCR, not inside it.
State-Wise Holiday Calendars
Separate holiday lists for MRs in Maharashtra, Tamil Nadu or West Bengal, with leave policies by grade.
Field-Day Reports
Monthly export of field, HQ, outstation and leave days per MR for payroll and as inputs to incentive calculation.
From Check-In to Payroll-Ready Reports
Day Start in Territory
MR marks day start from the app with GPS and selfie; the manager sees the start point and time.
Doctor & Chemist Check-Ins
Location-stamped check-ins recorded at each call through the day.
Geofence Validation
Check-ins inside HQ or stockist geofences are verified; marks outside are flagged for review.
Manager Review
Area manager reviews day-start times, movement trail and flagged marks on the dashboard.
Field-Day Payroll Export
Field, HQ and outstation days exported for salary, DA and incentive processing.
What area managers and payroll gain
Day starts you can trust
Location and selfie on every day start remove the argument about who was in the field at 09:30 and who was not.
Allowance claims tied to a trail
Outstation DA is approved against check-ins inside the outstation town's geofence rather than against a claim form alone.
Fewer evening reporting calls
Managers see who has started, where and when, so the evening call becomes coaching instead of roll call.
Honest about scope
The app records where and when an MR checked in; it does not replace your DCR, sample tracking or doctor master.
Notice-first location capture
Location is captured at attendance events the MR initiates, backed by a written policy that meets DPDP notice and purpose-limitation duties.
Payroll without reconciliation
Field-day counts, leave and LOP arrive in payroll from the same records the area manager already reviewed.
Field force scenarios
Ethical pharma company with 300 MRs across five states
Each MR has an HQ and three or four ex-HQ towns; state holiday calendars and leave grades differ.
e.g. an MR based in Nagpur with ex-HQ visits to Wardha and Amravati; outstation DA is approved only when the day's check-ins fall inside the Wardha geofence.
Generic and OTC distributor field team
Sales officers cover chemists and stockists rather than doctors, with weekly collection visits to the C&F agent.
e.g. a Monday stockist check-in inside the C&F geofence is marked verified, while a day started 18 km outside the territory is flagged for the manager to question.
Contract sales organisation placing reps with pharma brands
The CSO employs and pays the rep; the pharma client wants attendance evidence before paying the CSO's invoice.
e.g. the CSO exports a client-wise monthly field-day report with day-start times and locations and invoices on verified field days rather than on a headcount.
Frequently Asked Questions
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