What the committee cannot see today
Attendance sits behind the agency invoice
The committee receives a monthly bill for 8 guards and 6 housekeepers but has no independent record of who came, on which days and for how long.
Night gate coverage is unverified
Residents complain of an empty gate at 03:00; the agency register shows two guards present. There is no timestamped evidence either way.
No proof that patrols happen
Rear gates, terrace doors, basements and parking levels are supposed to be checked hourly at night, but the patrol register is filled in at shift end.
Staff churn breaks accountability
Guards and housekeepers rotate in and out weekly; the committee rarely knows who the new face is or whether police verification was done.
How society staff attendance works
Geofenced society attendance
Every guard, housekeeper and gardener marks in within the society boundary with a liveness-checked selfie; marks from outside are blocked and logged.
Patrol checkpoints at gates and blocks
Fix NFC or QR checkpoints at gates, basements and each block; the night guard scans each on rounds, producing a timestamped patrol log.
Incident and SOS reporting
Guards report incidents with photo and location from the app and raise an SOS alert that reaches the supervisor and a designated committee contact.
Committee-visible reports and invoice reconciliation
Give the secretary or treasurer a read-only login to attendance, patrol and incident reports and reconcile the agency invoice against verified man-days.
Features for RWAs and their agencies
Society Geofence
Boundary drawn around the campus with a configurable radius; multiple geofences for large townships with several gates.
Selfie Liveness Verification
Confirms the enrolled person is present, so a replacement cannot mark in under a regular guard's name.
NFC / QR Patrol Checkpoints
Checkpoint tags per gate, block and basement; missed or late checkpoints flagged to the supervisor.
Incident & SOS from the App
Photo, note and location on every report; SOS reaches the supervisor and the designated committee member.
Read-Only Committee Access
Role-based logins for office bearers to view reports without editing rosters or attendance.
Agency Invoice Reconciliation
Site-wise man-day export in CSV or XLSX to match against the agency bill line by line.
From Check-In to Payroll-Ready Reports
Posts & Duties Set
Agency or committee defines gate posts, housekeeping blocks and shifts for the society.
Geofenced Check-In
Staff mark in inside the society boundary with selfie verification at shift start.
Patrol Rounds Scanned
Night guard scans NFC or QR checkpoints; missed rounds alert the supervisor.
Incidents Reported
Photo-backed incident reports and SOS alerts reach the supervisor and committee contact.
Monthly Reconciliation
Committee views verified man-days and patrol logs and matches the agency invoice.
What changes for the committee and the agency
Pay for verified man-days
The agency invoice is matched to selfie-verified, geofenced attendance rather than to a register the agency itself maintains.
Night coverage is evidenced
Timestamped check-ins and patrol scans settle the 03:00 empty-gate complaint in either direction.
Patrol proof for the AGM
Monthly patrol completion reports are available when residents or auditors ask what the security budget actually bought.
Good agencies benefit too
A reputable agency uses the same reports to defend its invoice and to show the committee the coverage it delivered.
Faster response to incidents
Incident reports with photo and location reach the supervisor and committee contact immediately, with a record for follow-up.
Know who is on your campus
Digital ID cards with photo and verification status for every deployed staff member, updated when replacements arrive.
Society scenarios
Gated community with 400 flats and two gates
12 guards on 12-hour posts, 10 housekeeping staff on day shifts and 3 gardeners, supplied by two agencies.
e.g. the treasurer opens the September man-day report, sees 22 verified days for a guard billed at 26, and raises it with the agency before releasing payment.
High-rise towers with basement parking
Two towers, three basement levels and a terrace, with an hourly night patrol.
e.g. the 02:00 patrol shows the B2 checkpoint missed on three nights in a week; the supervisor reviews it with the guard before the committee has to raise it.
Agency serving 40 societies in one city
The agency wants each committee to see its own society only while operations sees everything.
e.g. every society secretary gets a read-only login scoped to their site, while the agency operations head sees all 40 sites on one live monitor.
Frequently Asked Questions
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