Why plastic ID cards and attendance drift apart
Plastic cards are printed once and never updated
A worker changes department or site, the card still shows the old one, and the gate guard cannot tell who belongs where after a transfer.
Lost cards keep working
An RFID card dropped in the parking lot punches attendance for whoever picks it up, and deactivating it means a call to the card vendor.
Contract labour has no ID at all
Contractor workers arrive with a name on a list; the principal employer cannot match a face to a muster roll entry or prove who was on site.
Cards and attendance live in different systems
The access-control software has the card, the attendance sheet is in Excel, and HR reconciles the two every month by hand.
How ID card attendance works in Attend Mitra
ID cards generated from the employee master
Photo, employee ID, department, branch and site come from the record, so a transfer or an exit updates the card without reprinting.
The card's QR is the attendance credential
Scanning the QR at a kiosk tablet or a supervisor's phone records a punch tied to the employee's rostered shift and site.
Instant revocation
Mark the employee as exited or the card as lost and the QR stops working at the next scan; no vendor call, no old card floating around.
Printed QR cards for workers without phones
Print the same card for contract labour and daily-wage workers; they scan at the gate kiosk with face verification on the tablet.
Digital employee ID card features
Digital ID Card in the Employee App
Card with photo, ID number, department, site, and optional emergency contact, plus a QR code that any kiosk or manager phone can read.
Printable Card Layout
Export cards as PDF for lamination or PVC printing, carrying the same QR that works at any kiosk or supervisor scan.
QR Scan at Kiosk or Gate
A tablet in kiosk mode or a supervisor's phone scans the card; face verification can be required alongside the scan.
Scan Linked to Shift and Site
Each scan is checked against the rostered shift and the site's geofence, so a scan at the wrong gate or outside the shift is flagged.
Card Status and Audit
Active, lost, blocked and exited states with a log of who changed them and when, plus scan history for every card.
Visitor and Contractor Passes
Visitor QR passes and contractor cards use the same scanning flow at the gate, with logs kept separate from employee attendance.
Plastic RFID card vs printed QR ID card vs digital ID in the app
What each type of employee ID can do when it is also expected to record attendance.
| Criterion | Plastic RFID card | Printed QR ID card | Digital ID in app |
|---|---|---|---|
| Issued from | Card vendor, separate file | Employee record, PDF export | Employee record, appears in app |
| Update after transfer or exit | Reprint and reissue | Reprint; QR revoked instantly | Updates automatically |
| Lost card | Works until vendor blocks it | Blocked from console | Nothing to lose |
| Proves the person, not just the card | No | Yes, with face check at kiosk | Yes, selfie or face check |
| Works without a phone | Yes | Yes | No |
| Attendance linked to shift and payroll | Only via separate access software | Yes | Yes |
From Check-In to Payroll-Ready Reports
Employee Record Completed
Photo, ID number, department, branch, site and shift entered or imported from Excel; the card design picks these up automatically.
Card Issued
The digital card appears in the employee's app; a PDF is exported for workers who need a printed card at the gate.
Scan at the Gate
Kiosk tablet or supervisor's phone scans the QR; face verification and the shift check run on the same scan.
Attendance Recorded
The scan becomes a check-in or check-out on the attendance timeline, with late marks and overtime computed from shift rules.
Card Retired on Exit
On the last working day the card is set to exited and the QR stops working; the scan history stays in the audit log.
What one credential for identity and attendance changes
One credential for identity and attendance
The card that proves who a worker is also records when they arrived, so the gate register and the attendance sheet are one record.
No reprint after every transfer
Department, site and designation on the card follow the employee record, so a transfer on Monday shows on the card on Monday.
Lost cards stop working the same day
Blocking a card takes seconds from the console, which closes the loophole that lets a found card punch attendance for a stranger.
Contract labour becomes verifiable
A printed QR card per contract worker, scanned with face verification, gives the principal employer a muster roll it can defend.
Gate security and HR share one list
Security scans cards, HR sees the punches, and neither maintains a separate spreadsheet of who is allowed in and who came.
Scans flow into payroll
Card punches carry shift, late and overtime rules, so the payroll run reads them the same way as app or biometric punches.
Where ID card attendance is used
Manufacturing unit with contractor workers at the gate
Own staff and 150 contractor workers enter through one gate, and the principal employer must know exactly who was on site each day.
e.g. contractor workers carry printed QR cards; the kiosk tablet at the gate scans the card and verifies the face, and the day's contractor headcount is on the muster roll by 09:15.
Multi-branch retail chain
Store staff move between branches on busy weekends, and cards must show the current branch for both attendance and security.
e.g. a staff member transferred to the mall branch shows a digital card with the new branch; a scan at the old branch outside their roster is flagged for the area manager.
Housing society or campus security desk
Security staff, housekeeping and vendors' workers report to one desk, and the society wants a record of who entered and when.
e.g. the guard scans each worker's card on a phone at the desk; housekeeping attendance goes to the society's roll while vendor visits are logged as visitor entries.
Frequently Asked Questions
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