What goes wrong on the forecourt
Three shifts including nights
A 06:00–14:00, 14:00–22:00 and 22:00–06:00 pattern means a shift crossing midnight every day and attendants rotating between shifts weekly.
Attendants share phones
Many driveway salesmen do not carry a personal smartphone on duty, so a personal-app attendance model does not fit the forecourt.
Fingerprints fail with fuel and grease
Fingerprint devices reject or misread hands after fuelling; queues form at shift change and the manager ends up marking attendance manually.
Cash-shortage disputes need shift proof
When shift-close cash and nozzle readings do not reconcile, the dealer needs a reliable record of who was on that shift, from when to when.
How attendance works at a fuel station
Kiosk-mode face attendance at the outlet
A tablet at the sales office verifies faces with a liveness check; no fingerprint, no personal phone, and it works on a night shift under canopy lighting.
Shift-wise attendance mapped to reconciliation
Each mark is tied to a shift template, so the attendance report for the 14:00–22:00 shift is the exact list of people to reconcile that shift's cash and readings against.
Overtime and weekly-off rules
Define 8-hour shifts with overtime beyond them, a rotating weekly off, and a spread-over cap in line with your state's Shops and Establishments Act.
Multi-outlet dashboard
Dealers with several outlets see each outlet's shift coverage and late marks in one view and export attendance separately for each outlet's payroll.
Features for retail outlets
Shift Templates Crossing Midnight
A 22:00–06:00 night shift attributes correctly to its shift date rather than splitting across two calendar days.
Kiosk Face Attendance
Shared tablet with encrypted face descriptors and liveness detection; QR check-in as a fallback for a joiner not yet enrolled.
Weekly Roster Builder
Rotate attendants across shifts and weekly offs; publish to the outlet tablet and to any attendant who does use the app.
Overtime Tracking
Hours beyond the shift captured per attendant for double-rate overtime as the Code on Wages requires.
Minimum-Wage Categories
Wage master by unskilled, semi-skilled and skilled category and zone per the state's latest notification, updated with VDA revisions.
Outlet-Wise Payroll Export
Attendance-linked salary register, payslip PDFs and NEFT file per outlet or consolidated for the dealership.
Attendance methods on a forecourt
How a fingerprint device, a register and kiosk face attendance handle the realities of a fuel station.
| Forecourt reality | Fingerprint device | Register / manager marks | Attend Mitra kiosk face |
|---|---|---|---|
| Hands with fuel, grease and dust | Frequent rejections, manual override | Not affected | Not affected; liveness-checked face |
| Attendants without smartphones | Works | Works | Works on a shared tablet |
| Night shift 22:00–06:00 | Split across two dates unless configured | Written up next morning | Attributed to the shift date automatically |
| Proxy marking | Hard to fake | Easy | Liveness detection blocks photo or video |
| Multi-outlet view | Export each device separately | Collect registers from each outlet | One dealer dashboard, per-outlet export |
| Payroll | Export and rework in Excel | Manual | Attendance-linked salary register and payslips |
From Check-In to Payroll-Ready Reports
Shift Roster Set
Dealer or manager rosters attendants across morning, evening and night shifts with rotating weekly offs.
Face Check-In at Kiosk
Attendant marks in on the outlet tablet at shift start; liveness check prevents photo spoofing.
Shift Presence Confirmed
Manager sees exactly who is on the current shift for cash and nozzle reconciliation.
Late & OT Flagged
Late marks, early exits and hours beyond the shift recorded per attendant.
Payroll per Outlet
Monthly attendance, overtime and LOP exported per outlet for salary.
What the dealer gains
Shift-close disputes have a record
Cash or reading variance is discussed against a timestamped presence list for that shift, not against memory.
No greasy fingerprint failures
Face verification removes the scanner rejection problem and the manual-override habit that follows it.
Night shift accounted correctly
Night hours, and any night allowance your policy provides, are attributed to the right shift date and the right attendant.
Weekly offs actually rotate
The roster shows each attendant's weekly off; a missed weekly off is visible before payroll rather than after a complaint.
Dealer sees every outlet
A dealer with outlets on two highways reviews coverage and late marks for both from one phone.
Payroll from the same record
Salary, overtime and LOP per attendant are computed from the attendance the manager already reconciled shifts against.
Outlet scenarios
Single outlet with 12 attendants on 3 shifts
The manager rotates four attendants per shift with a rolling weekly off and one relief attendant.
e.g. the 22:00–06:00 shift on the 14th shows three faces marked in; the manager knows which attendant covered the fourth position as overtime when that shift's cash is reconciled.
Dealer with four outlets across a district
Each outlet has its own manager and tablet; the dealer wants one payroll run and one view.
e.g. an attendant transferred from the highway outlet to the city outlet mid-month marks in at the new tablet; his month shows 11 days at one outlet and 15 at the other.
Outlet with CNG, lube bay and convenience store
Different roles with different shift timings and overtime thresholds under one roof.
e.g. the lube-bay technician works 09:00–18:00 while driveway salesmen rotate three shifts; all sit in the same roster with different shift templates.
Frequently Asked Questions
Ready to Simplify Petrol Pump Staff Attendance?
Book a free demo and see how Attend Mitra helps Indian businesses track attendance, manage shifts, and export payroll-ready reports.
