Why Delhi payroll is harder than 'no PT' suggests
Delhi minimum wage changes twice a year
The April and October DA revisions reach the wage master late, so guards and housekeepers are underpaid for weeks and arrears pile up.
Attendance from Okhla to Bawana arrives as photos
Supervisors send register photos and WhatsApp counts from industrial areas and client sites; HR re-keys them into the salary sheet.
Principal employers demand wage proof
Trading houses and corporates ask agencies for wage registers, PF and ESI challans per site before releasing payment.
LWF forgotten because there is no PT
With no monthly PT line to prompt it, the Delhi Labour Welfare Fund deduction is often missed until an inspection letter arrives.
How Attend Mitra handles Delhi payroll
Wage master from the current notification
Load the Delhi notification by skill category into the wage master; per-day and overtime rates for every guard and housekeeper follow it from the next run.
Site-wise attendance to salary
GPS and selfie punches at each client site freeze on the cut-off; present days, LOP and overtime flow into the register per site and employee.
PF and ESI at the current ceilings
EPF on the ₹25,000 ceiling from 17 September 2026 with the September split; ESI at 0.75% and 3.25% on gross up to ₹21,000.
Registers per principal employer
Wage register, muster roll and man-hour exports per client site, ready to attach to the invoice or answer a principal employer's query.
Payroll features for Delhi employers and agencies
No PT, LWF configurable
Delhi payroll runs without a professional tax line; the Labour Welfare Fund deduction is added as a periodic line as notified by the Delhi board.
26-day divisor and 8-hour day
Daily rate equals monthly wage ÷ 26 and hourly rate equals daily ÷ 8, so overtime at double rate is derived from the same master.
EPF, EPS, EDLI split
Employee 12% of basic plus DA; employer 8.33% EPS on ceiling wages, 3.67% EPF, 0.5% EDLI and 0.5% admin charges shown on the register.
ESI period lock-in
April–September and October–March contribution periods respected; a guard promoted above ₹21,000 mid-period keeps contributing until it ends.
Payslips in the app
Guards and housekeepers open payslip PDFs on their phones; HR exports the month as a ZIP for records or client audits.
NEFT file and exports
Bank-transfer file for salary credit plus salary register exports in CSV and XLSX for your CA, Tally or another payroll system.
Excel salary sheet vs generic payroll tool vs Attend Mitra for Delhi payroll
Delhi has no PT, but minimum wage revisions, LWF and contract labour records still need a system.
| Criterion | Excel salary sheet | Generic payroll tool | Attend Mitra |
|---|---|---|---|
| Delhi DA revision (April and October) | Rates edited row by row in every sheet | Manual rate change per employee | Wage master updated once; daily and overtime rates follow |
| Professional tax | Nil, but often wrongly copied from a Maharashtra sheet | Nil if state set correctly | Nil by work location; PT states in the same account handled separately |
| Delhi Labour Welfare Fund | Forgotten without a monthly prompt | Varies by product | Configurable periodic deduction line per establishment |
| Site-wise attendance for guards and housekeeping | Register photos re-keyed | Not attendance-aware | GPS and selfie punches frozen per site on the cut-off |
| EPF ₹25,000 ceiling from 17 Sep 2026 | Manual rework | Depends on vendor update | Ceiling and September split built into the run |
| Registers for principal employers | Assembled on request | Generic formats | Muster roll, wage register and man-hour export per client site |
| Payslips and bank file | One PDF at a time | Payslips yes; bank file varies | Payslip PDFs in the app, ZIP export, NEFT file |
From Check-In to Payroll-Ready Reports
Set up the state layer once
Create each establishment with its state, professional tax schedule, PF and ESI settings, LWF line and a wage master loaded from the latest minimum-wage notification.
Capture attendance every day
Face, GPS, kiosk or web punches run against shift rules, so late marks, early exits, overtime and approved leave are recorded as they happen rather than reconstructed at month-end.
Freeze attendance on the cut-off date
Lock the month; pending regularisation requests are approved or rejected with an audit trail before anything reaches the salary register.
Run payroll and review exceptions
LOP, overtime, PF, ESI and PT are computed from the frozen record. Review joiners, exits, ceiling crossings and arrears before approving the run.
Pay, publish and hand over
Generate the NEFT bank file, payslip PDFs and salary register; export PF, ESI and PT summaries for your consultant to file the statutory returns.
What changes for HR, finance and principal employers
Minimum-wage revisions land in one place
When Delhi revises DA in April or October, you update the wage master once and every daily rate, overtime rate and register follows the new notification.
Agency payroll and client billing agree
The same verified man-hours drive the guard's salary and the invoice to the principal employer, so disputes shrink on both sides.
PF and ESI exposure visible
Employee-wise contribution summaries show what must be deposited by the 15th, which principal employers increasingly ask to see.
Delhi S&E records maintained
Attendance and wage records for offices, showrooms and warehouses under the Delhi Shops and Establishments Act 1954 export per establishment.
Fewer LOP arguments
A missing punch shows as LOP with the reason; regularisation requires supervisor approval, so both sides can see why a day was unpaid.
Consolidated view across NCR
Delhi, Gurugram, Noida and Faridabad establishments run in one account with the correct state layer for each work location.
Delhi payroll scenarios
Security agency with 300 guards across NCR
Guards on 8-hour and 12-hour posts at corporate parks, hospitals and residential societies, paid on the Delhi semi-skilled and skilled rates.
e.g. an armed supervisor posted 08:00–20:00 for 26 days has 12-hour shifts recorded; the 4 hours beyond the standard day each shift are flagged for double-rate overtime review.
Trading house in Karol Bagh with warehouses in Bawana
Sales staff on web attendance, loaders and drivers on GPS attendance, monthly-salaried and daily-rated workers in one payroll run.
e.g. a loader on a daily-rated wage with 24 verified days is paid on 24 ÷ 26 of the monthly rate, with ESI deducted at 0.75% of gross.
Housekeeping contractor at Okhla and Nehru Place
Shift-based cleaning teams whose principal employers ask for muster rolls and wage registers before paying invoices.
e.g. the contractor exports the muster roll and wage register for one IT park along with the invoice, and the principal employer reconciles both against gate records.
Frequently Asked Questions
Ready to Simplify Payroll Software Delhi Attendance?
Book a free demo and see how Attend Mitra helps Indian businesses track attendance, manage shifts, and export payroll-ready reports.
