Why Bangalore payroll goes wrong
Karnataka PT threshold moved and sheets did not
Salary sheets still deduct PT from staff earning ₹15,000–25,000 who became exempt after the 2025 revision, creating refunds and complaints.
Garment shift wages depend on daily counts
Line supervisors keep paper registers for piece-rate and daily-rated workers; overtime beyond the standard day is negotiated at month-end.
Society agencies pay guards without hour proof
Residents' associations dispute invoices when the guard on the 20:00–08:00 gate post cannot be shown to have been present.
IT teams, factory teams, one payroll
Monthly-salaried engineers and daily-rated helpers need different divisors, registers and statutory lines, yet finance runs one cycle.
How Attend Mitra handles the Karnataka layer
Karnataka PT at the current schedule
Nil up to ₹25,000 gross per month and ₹200 above, with ₹300 in February, applied per employee from the salary run and updated when Karnataka revises the schedule.
Shift attendance to wage register
Kiosk, face or GPS punches against day, night and rotating shift templates; verified hours decide paid days and overtime at double rate.
PF and ESI at the current ceilings
EPF on the ₹25,000 ceiling effective 17 September 2026 with the September split; ESI at 0.75% and 3.25% on gross up to ₹21,000.
Separate structures per establishment
Monthly-salaried office staff and daily-rated workers carry their own divisors, allowances and registers inside one payroll cycle.
Payroll features for Bangalore employers
Karnataka PT slabs
Nil up to ₹25,000 gross; ₹200 per month above, ₹300 in February, so the annual total reaches the ₹2,500 constitutional maximum.
Leave and LOP flow to payroll
Approved paid, casual and sick leave from the app counts as paid days; unapproved absence and missing punches become LOP on the register.
EPF and EPS split
Employee 12% of basic plus DA; employer 8.33% to EPS on ceiling wages and 3.67% to EPF, with EDLI and admin charges on the register.
ESI on gross wages
Employee 0.75% and employer 3.25% on gross up to ₹21,000, with April–September and October–March period lock-in.
Overtime from verified shifts
Hours beyond the shift or the daily limit are flagged daily, valued at twice the hourly rate and shown for manager approval before payroll.
Payslips, NEFT file and exports
Payslip PDFs in the employee app, ZIP export for HR, NEFT bank file and CSV or XLSX salary registers for your CA or Tally.
Excel salary sheet vs generic payroll tool vs Attend Mitra for Bangalore payroll
The Karnataka layer, from the revised PT threshold to garment shift overtime.
| Criterion | Excel salary sheet | Generic payroll tool | Attend Mitra |
|---|---|---|---|
| Karnataka PT (nil to ₹25,000, ₹200 above, ₹300 in February) | Old ₹15,000 threshold often still in the formula | Supported if vendor updated the 2025 schedule | Current schedule per establishment with February rate |
| Shift attendance to LOP and overtime | Supervisor paper registers | Imported from a separate attendance file | Kiosk, face and GPS punches frozen on the cut-off |
| EPF ₹25,000 ceiling from 17 Sep 2026 | Manual rework per row | Depends on vendor update | Ceiling and September split built into the run |
| Karnataka LWF annual deduction | Remembered once a year, if at all | Varies by product | Configurable deduction line per establishment |
| Mixed monthly and daily-rated staff | Separate sheets, separate errors | One divisor for all | Per-structure divisors in one cycle |
| Registers under Karnataka S&E Act or Factories Act | Assembled from multiple sheets | Generic register formats | Attendance, wage and leave registers per establishment |
| Society guard billing proof | None | Not attendance-aware | Guard-wise verified man-hour export per society |
From Check-In to Payroll-Ready Reports
Set up the state layer once
Create each establishment with its state, professional tax schedule, PF and ESI settings, LWF line and a wage master loaded from the latest minimum-wage notification.
Capture attendance every day
Face, GPS, kiosk or web punches run against shift rules, so late marks, early exits, overtime and approved leave are recorded as they happen rather than reconstructed at month-end.
Freeze attendance on the cut-off date
Lock the month; pending regularisation requests are approved or rejected with an audit trail before anything reaches the salary register.
Run payroll and review exceptions
LOP, overtime, PF, ESI and PT are computed from the frozen record. Review joiners, exits, ceiling crossings and arrears before approving the run.
Pay, publish and hand over
Generate the NEFT bank file, payslip PDFs and salary register; export PF, ESI and PT summaries for your consultant to file the statutory returns.
What changes for HR, finance and agencies
No wrongful PT deductions
Staff between ₹15,000 and ₹25,000 gross show nil PT under the revised Karnataka schedule, and those above see ₹200 with the February ₹300.
Garment payroll from verified counts
Daily-rated workers are paid on the 26-day divisor with overtime derived from kiosk punches instead of a supervisor's tally.
Society invoices backed by hours
Agencies attach guard-wise GPS and selfie-verified man-hours to the society invoice, closing the argument before it starts.
Records for Karnataka inspections
Attendance, wage and leave registers under the Shops and Commercial Establishments Act 1961 or the Factories Act export per establishment.
One cycle for very different teams
Engineers, machinists and guards run in one payroll with their own structures, divisors and statutory lines.
Consultant-ready handover
PF, ESI and Karnataka PT summaries export for ECR, ESIC and PT return preparation by your consultant.
Bangalore payroll scenarios
Garment unit in Peenya with 350 workers
Two shifts on kiosk attendance, daily-rated operators and helpers, monthly-salaried supervisors, Factories Act overtime.
e.g. an operator whose second shift runs 14:00–23:30 has the 1.5 hours beyond the 8-hour day flagged; approved overtime is paid at twice the hourly rate from the same wage master.
Apartment-society security agency in Whitefield
Guards on 12-hour rotations at 25 societies, paid on the 26-day divisor and billed per post to residents' associations.
e.g. a gate guard on the 20:00–08:00 post for 26 nights has verified hours per society, so the salary register and the society invoice show the same 312 hours.
IT services firm on Outer Ring Road
Monthly-salaried teams on web and face attendance, all above the ESI ceiling, PF on ceiling wages, Karnataka PT at ₹200.
e.g. a developer on ₹80,000 gross shows PF on ₹25,000 ceiling wages, ₹200 PT (₹300 in February) and no ESI, with LOP only for unapproved absences.
Frequently Asked Questions
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