Why presence-only attendance fails in logistics
Gate register records presence, not hours
The security gate notes who entered; the sort supervisor knows who stayed till 04:00. Neither record produces payable hours without a month-end reconciliation.
Driver hours are invisible
A driver who left the yard at 05:00 and returned at 21:00 is paid by trip; the 16-hour day never appears in any working-hours or rest record.
Overtime paid from claims
Loaders claim extra hours on peak nights; without an in-and-out record per person, overtime at twice the rate is either overpaid or disputed.
Contract labour hours cannot be billed or audited
Three manpower contractors supply pickers at each hub; their man-hour invoices and your 3PL client's billable hours are built from different sheets.
How Attend Mitra tracks hours across hubs
Hub check-in and check-out with GPS
Every hub has its own geofence; loaders and sorters check in and out on their phone or a dock kiosk, and the worked-hours counter runs between the two punches.
Shift windows for loaders, sorters and night hubs
Inbound, sort and outbound shifts with grace, break and cross-midnight rules, so a 20:00–04:00 sort shift is attributed to one date and one payable day.
Trip-based hours for drivers
Drivers mark trip start at the yard and trip end on return with GPS; the total is compared to the daily and weekly hour caps and flagged for rest-day planning.
Timesheet to payroll and to client billing
Approved hours are exported per hub, contractor and client contract, so wages, contractor reconciliation and 3PL man-hour invoices use the same numbers.
Time tracking features built for logistics operations
Geofenced Hub Attendance
Configurable radius per hub, multiple hubs per company, mock-location flagging on Android and offline punches that sync when network returns.
Worked Hours and Break Rules
Hours accumulate between in and out punches; unpaid breaks, late marks and early exits are applied per shift template.
Overtime at 2× from Verified Hours
Hours beyond the shift or the 48-hour week are calculated as overtime at twice the rate using the 26-day divisor for daily-rated staff.
Multi-Hub Consolidation
Regional managers see hours, overtime and headcount across every hub in one dashboard with exports per hub, city or client.
Contractor Groups and Muster Roll
Pickers from each manpower contractor tracked under their contractor group; muster roll and man-hour exports produced per contractor for reconciliation.
Regularisation with Audit Trail
Missed check-outs after a late sort are corrected by the supervisor with a reason, keeping the original punch and the correction on record.
Gate register vs biometric at hub vs app with GPS
The three ways logistics companies record hours today, compared on what payroll and client billing need.
| Requirement | Gate register | Biometric at hub | Attend Mitra app + GPS |
|---|---|---|---|
| Worked hours per person | Entry time only | In and out if both punched | Punch-to-punch with break rules |
| Driver trip hours | Not captured | Only at the hub gate | Trip start and end with GPS |
| Night shift crossing midnight | Two dates, manual fix | Depends on device setup | Attributed to shift date |
| Overtime calculation | Manual from claims | Export then compute in Excel | Automatic at 2× per rules |
| Contractor-wise man-hours | Separate register | Requires manual grouping | Grouped per contractor |
| Multi-hub view | None | One device per hub, no roll-up | One dashboard, exports per hub |
| Works without network | Yes | Device stores locally | Offline punches sync later |
From Check-In to Payroll-Ready Reports
Hub Shift Window Set
Each hub defines inbound, sort and outbound shift windows with grace periods and break rules.
Geofenced Check-In
Loaders and sorters mark in inside the hub geofence; drivers mark trip start from the yard with GPS.
Hours Accumulate Live
Worked hours, breaks and time beyond the shift build up per person; the hub manager sees the running total.
Check-Out and Review
Missed punches and late check-outs surface for the shift supervisor to regularise with an audit trail.
Timesheet to Payroll and Billing
Approved hours split by hub, contractor and client contract for salary, overtime and 3PL invoicing.
What changes for hub managers and payroll
Payroll from hours, not from claims
Loader wages, overtime and night-shift counts come from punch-to-punch hours, so the 1st-of-month reconciliation between gate and supervisor disappears.
Driver hours you can defend
Trip start and end times with GPS give you a working-hours record per driver for rest planning and for any labour inspection.
Bill the 3PL client from the same record
Man-hours per client contract come from approved timesheets, so the invoice matches what you paid and the client's audit is a one-file answer.
Contractor invoices reconciled in minutes
Compare each contractor's man-hour bill against verified hours under their group instead of rebuilding it from three registers.
Peak-season visibility
During festive peaks the regional manager sees which hub is short of sorters and who is nearing the weekly hour cap before overtime balloons.
Works at hubs with weak network
Punches at a rural transhipment hub are stored on the phone and synced later; hours are never lost to a dead signal.
Where logistics companies use it
Regional sort hub with night operations
Inbound trucks arrive after 20:00; sorters and loaders work a night shift that ends at 04:00 with frequent extensions on peak days.
e.g. a 20:00–04:00 sort shift runs till 06:00 on a peak night; the two extra hours appear as overtime at twice the hourly rate on each loader's timesheet without a separate claim.
3PL warehouse billed by man-hour
A contract logistics provider runs a client's warehouse and invoices monthly on picker and packer hours.
e.g. 85 pickers across two shifts; approved hours per person per day are exported by client contract at month-end and attached to the invoice for the client's audit.
Fleet with long-haul and local drivers
Drivers start at the yard, run local or intercity trips, and return at unpredictable hours.
e.g. a driver marks trip start at 05:10 with GPS at the yard and trip end at 19:40; the fleet manager sees the 14.5-hour day and schedules a rest day before the next long trip.
Frequently Asked Questions
Ready to Simplify Logistics Time & Attendance Attendance?
Book a free demo and see how Attend Mitra helps Indian businesses track attendance, manage shifts, and export payroll-ready reports.
